Ongoing Bookkeeping Services (QuickBooks Desktop, Online)

 

As I have capacity to do so, I take on a select handful of clients for ongoing bookkeeping services. Many of my clients consider these services an investment in their firm and are willing to pay a premium to insure their financial records are taken care of so they can focus on what they do best. If you are a forward-looking business owner who appreciates the overall value placed on making sure these critical tasks are taken care of completely and accurately by a knowledgeable professional you trust to do the work so you don't have to, then let's talk!

 

Please note that all rates listed below are AVERAGES and not set in stone... Your rates could be higher or even LESS depending on your business' unique needs and can be customized to match your particular situation.

PS: I only take on a select handful of clients at any given time for ongoing bookkeeping services. Only the BEST make the cut - it could be YOU ... Schedule a Phone Appointment with me TODAY for your FREE initial consultation to see if we're a mutual fit!

6-Month Engagement
$3,099.99
12-Month Engagement
$5,999.99
Subscription / Month-to-Month (no contract)
$599.00 / month

All above packages include the following benefits and services:

  • Data entry and organization into the QuickBooks platform of your choice: Online (Simple Start, Essentials, Plus, or Advanced) or Desktop (2016 - 2020 Accountant Version - works with QuickBooks Pro or Premiere Software).

  • Reconciliation of up to four (4) accounts of any kind: Bank account, Credit Card, Loan / Liability, or any combination thereof. Bank feeds must be activated in QuickBooks File AND Guest Access established for online accounts - otherwise, additional fees apply as explained below.

  • Monthly reports including Reconciliation of Bank and Credit Card accounts, Balance Sheet, Profit & Loss (monthly, YTD w/previous year comparison, quarterly - you tell me what YOU need!).

  • Updates to Chart of Accounts and other List information as needed on a recurring basis throughout the agreement period.

  • Access to my Slack workspace, OR Your own special DROPBOX or GOOGLE DRIVE or ONE DRIVE folder created just for you to facilitate exchange of important documents and items for financial record-keeping purposes.

  • Coordination with your CPA, Accountant, Tax Preparer, etc. as needed to ensure complete and accurate coding, treatment, and entry of your financial data and information into your financial record-keeping system.

  • My ongoing commitment to supreme attention to detail, follow-through, and customer service!

 

Add-Ons to basic packages above (also available as ala-carte services to micropreneurs!) include:

  • $150.00/ea. per month for each bank or credit card account not connected within Quickbooks (Manual data entry & organization / no guest access established)

  • $50.00/ea. per month for each additional account above the four (4) minimum (Bank feeds activated / guest access established)

  • $50.00/ea. pay period for manual entry of payroll entries for outside payroll vendors (ex. APEX, ADP, etc.)

  • $25.00/ea. bill per month for Accounts Payable entry tasks (Billing, scheduling payments, running related reports, etc. But NO PROCESSING PAYMENTS OR PRINTING CHECKS). 

  • $25.00/ea. invoice per month for Accounts Receivable entry tasks (Invoicing, running related reports). 

  • $200.00 per day for any onsite work or in-person meetings, pick-ups, or drop offs not included as part of the packages above.

 

Requirements and Exclusions - these include but are not limited to the following:

  • Rates quoted above for basic packages are for work done from my office/location. For onsite work or in-person meetings, pick-ups or drop offs not included as part of the packages above, additional fees apply as indicated above. Cancellation fees also apply.

  • Bank Feeds must be activated in QuickBooks file AND guest access provided for ALL accounts in included packages, or additional fees apply as indicated above.

  • Your financial records must be relatively current and up-to-date (no more than 2-3 bank statement cycles behind) as Catch-Up, Clean-up, and Set-up tasks are not included with these services.

  • Please note that Set-Up and Catch-Up rates are generally DOUBLE the rates of ongoing work. Having said that, each situation is unique, so I strive to be fair with my pricing for these services.

  • Pre-payment of 100% of fees for each monthly or quarterly statement cycle work is due before work resumes. 

  • Subscription Services WILL REQUIRE an agreement to allow set-up of Recurring Payments to be processed by the 5th of each month through before work starts (Recurring payments for other packages are offered as a courtesy).

  • Add-on fees will be billed monthly as needed or as incurred and are due and payable upon receipt.

  • Client is to ensure timely delivery (by the 10th of each month at latest) of all needed source documents and / or provide guest access to all platforms needed to provide the services needed as per our written agreement.

  • As I am not a CPA, Accountant, or tax preparer, Client's CPA, Accountant, or Tax Preparer will have the final word and will be deemed the final authority on any / all data entered into Client's financial records. 

  • Client is responsible for adopting sound accounting principles and ensuring adequate internal controls are in place as well as abiding by all applicable city, county, state, and federal laws as necessary.

  • NO WORK WILL COMMENCE WITHOUT SIGNED AGREEMENT BY BOTH PARTIES.

  • NO REFUNDS ONCE AGREEMENT IS SIGNED BY BOTH PARTIES AND WORK STARTS.

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Legal Disclaimer: All information provided herein is intended for general guidance only, and does not constitute the provision of legal advice, tax advice, accounting services, investment advice, or professional consulting of any kind. The information provided herein should not be used as a substitute for consultation with professional tax, accounting, legal, or other competent advisers. Before making any decision or taking any action, you should consult a professional adviser who has been provided with all pertinent facts relevant to your particular situation. All information is provided "as is," with no assurance or guarantee of completeness, accuracy, or timeliness of the information, and without warranty of any kind, express or implied, including but not limited to warranties of performance, merchantability, and fitness for a particular purpose.